Degree | Type | Year |
---|---|---|
Archival Studies and Information Governance | OB | 1 |
You can view this information at the end of this document.
It is recommended to have completed the module "Law and legal regime of documents", taught in the first semester of the Master.
The main objective of the course is for students to acquire skills and knowledge that allow them to manage information and documentation in the Public Administration. For this, there will be two training lines; Transparency and access to information (L1); and documentary evaluation (L2)
L1. In the first line of training, related to transparency and access to information, the objectives will be:
• Know the data and information that will be published to comply with the requirements of transparency in the new digital administration.
• Know the regulation of the right of access to public information in order to correctly attend to the requests that are presented in exercise of this right.
• Know the regulation of the right to the protection of personal data, so that these data are treated correctly, and the obligations imposed by the regulations on this matter are complied with.
L2. Records appraisal
That the students have theoretical knowledge and skills to evaluate the documentation and apply criteria to manage the records life cycle in real cases.
These skills are essential in order to manage, work and implement records management systems, taking into account that evaluation becomes one of the pillars of these.
At the end of the course students will have the ability to appraisal, apply the removal procedure and the Catalan disposition rules (TAAD), design retention schedules
and apply elimination and preservation policies.
To achieve the objectives the formative line is composed of theoretical and practical lessons in class as well as some individual exercises to be done outside the classes.
Course contents
L1.- Transparency, right of access to public information and data protection
L2. Disposition
Topic 1. Document Evaluation. Introduction
Introduction to the theoretical foundations of document evaluation
General principles and basic terminology
The origin of document evaluation
Topic 2. Regulations and legal framework for document evaluation
State legislation
Catalan regional legislation
Municipal evaluation commissions and other evaluation boards
The Catalan National Commission for the Evaluation and Selection of Public Documents (CNAATD)
The Document Evaluation model in Catalonia
Topic 3. Theories, methods, and criteria for document evaluation
Theories, methods, and criteria
The values of archival documents and evaluation
Methodology of the document evaluation procedure. Model for submitting proposals to the CNAATD
Retention/disposal schedules in a records management system. Concept of Disposition
Document Preservation Policies Regarding Retention/Disposal
Topic 4. The Application of Document Evaluation
Study and Analysis of TAADs (Document Access and Evaluation Boards)
CNAATD Proposals and Resolutions
Evaluation Proposals to be Submitted to the CNAATD
Topic 5. The Disposal Procedure
The Document Disposal File
The Record of Disposed Documents
Document Sampling and Disposal Techniques
Topic 6. Evaluation of Other Media and Formats
Evaluation in Other Formats Such as Photographs or Videos
Topic 7. Evaluation in the Electronic Environment
Media Replacement. Secure Digitization, from Paper to Electronic Materials
The Application of the Concepts of Evaluation, Retention, and Disposition in Electronic Document Management Systems
Evaluation in a Date-Centric Model. How to Evaluate Data
Executing Disposal in the Electronic Environment. Auditing, Recording, and Traceability of Document Disposal
Title | Hours | ECTS | Learning Outcomes |
---|---|---|---|
Type: Directed | |||
L1. Classes with student participation | 35 | 1.4 | CA17, KA26, SA20, CA17 |
L2. Classes with student participation | 20 | 0.8 | |
Type: Supervised | |||
L1. Case solving | 31 | 1.24 | CA17, KA26, SA20, CA17 |
L2. Participation in discussion forums and debates | 2 | 0.08 | |
L2. Work and practical exercises | 18 | 0.72 | |
Type: Autonomous | |||
L.1 Final test: test of general knowledge of the subject. | 8 | 0.32 | CA17, KA26, SA20, CA17 |
L1. Reading materials | 31 | 1.24 | CA17, KA26, SA20, CA17 |
L2. Study and analysis of cases | 9 | 0.36 | |
L2. Study and analysis of the materials provided | 20 | 0.8 |
L2. Disposition
The methodology for this training course is theoretical and face-to-face classes, combined with some practical classes, where students will have to solve some mandatory exercises. During the semester they will have to do 4 mandatory activities and participate in classes, forums and class debates, which make up the final grade.
The detailed calendar with the content of the different sessions will be displayed on the day of the subject presentation and will also be available on the Virtual Campus of the subject, where students will be able to find the various teaching materials and all the information necessary for the adequate follow-up of the subject. In the event of a change in teaching modality due to force majeure according to the competent authorities, the teaching staff will inform of the changes that will occur in the subject programming and teaching methodologies.
Note: The content of the subject will be sensitive to aspects related to the gender perspective and the use of inclusive language.
Annotation: Within the schedule set by the centre or degree programme, 15 minutes of one class will be reserved for students to evaluate their lecturers and their courses or modules through questionnaires.
Title | Weighting | Hours | ECTS | Learning Outcomes |
---|---|---|---|---|
L1. Exercise 1. Practical case related to the resolution of a request for the right of access to public information on access to information and data protection | 30% | 9 | 0.36 | CA17, KA26, SA20 |
L1. Exercise 2. Case study related to data protection | 30% | 9 | 0.36 | CA17, KA26, SA20 |
L1. Final exam: test of general knowledge of the subject part 1 | 30% | 9 | 0.36 | CA17, KA26, SA20 |
L1. Participation in forums or debates | 10% | 3 | 0.12 | CA17, KA26, SA20 |
L2. Conservation calendar practice | 30% | 6 | 0.24 | CA16, KA24, KA25 |
L2. Document elimination proposal | 30% | 6 | 0.24 | CA16, KA24, KA25, SA18, SA19 |
L2. Documentary assessment proposal (PAD) | 30% | 6 | 0.24 | CA16, KA25, SA19 |
L2. Presentation of documentary evaluation tables | 10% | 3 | 0.12 | CA16, CA17, SA19 |
L2.Disposition
Identificació |
Recurs |
BERNAL 2002 |
2002 BERNAL, Angels, BORFO, Toni, BORRAS, Joaquim, MOYANO, Loli, VILALTA, Montse, “Una experiència d’avaluació en grup: elsdocuments de les universitats”. Arxius. Butlletí del Servei d’Arxius, num.36 Generalitat de Catalunya, 2002 p. 1-4 |
BOADAS 1989 |
BOADAS, JOAN, “La documentació dels arxius: eliminarperconservar”. Plecs d’història local, 23, 1989, p. 38-41 |
CASELLAS 2017 |
CASELLAS, Lluis-Esteve, "Evaluación archivística, más allá de evaluar para conservar y eliminar" ,Revista REDAR, nº 4, año 2 (Julio-Diciembre 2017). Córdoba (Argentina): RED de Archiveros Graduados de Córdoba, p. 49-77 |
CASELLAS 2019 |
CASELLAS, Lluis-Esteve "L’avaluació arxivística en el nou context de les organitzacions", La destrucciód’informació públicaUna mirada multidisciplinària sobre l’eliminació ordenada de la documentació. Barcelona, Oficina Antifrau i Associació d'Arxivers de Catalunya, 2019 |
CERMENO 2010 |
CERMENO, Lluis, RIVAS, Elena, Valorar y seleccionar documentos. Que es y cómo se hace. Editorial Trea, 2010. 166 p. |
CNATD 1997 |
COMISSIO NACIONAL D’AVALUACIÓ I TRIA DE LA DOCUMENTACIÓ; Normes i procediments de valoració documental per a arxius públics, Barcelona, Departament de Cultura, 1997 |
COOK 1991 |
COOK, Terry; “Appraisal in the information age: a Canadian commentary” Archives and Museum informatics, 13 1991, p. 51-66 |
COOK 1998 |
COOK, Terry; “Macroappraisal and functional analysis: Appraisal thoery, strategy and methodology for archivist”, L’évaluation des archives: des nécessités de la gestion aux exigences du témoignage, Gira 1998, p. 27-33 |
COUTURE 1997 |
COUTURE, Carol, “L’avaluació dels arxius.Estat de la qüestió”. Lligall, Revista catalana d’arxivística, núm. 11 (1997), p. 59-88. |
COUTURE 1997 |
COUTURE, Carol, “Les calendriers de conservations: fondements theoriques et etat des practiques”, Lligall. Revista Catalana d’Arxivistica, 12. (1997) p.184-189 |
COUTURE 1997 |
COUTURE, Carol, “Elaboració i aplicació dels calendaris de conservació”, V Conferència Europea d’Arxius. Les bases de la Professió. Lligall Revista catalana d’arxivística, Barcelona, 1997, p 33-35 |
CSCDA 2003 |
COMISION SUPERIOR CALIFICADORA DE DOCUMENTOS ADMINISTRATIVOS; Metodología. Madrid, Ministerio de Cultura, 2003 |
COX 1994 |
COX, Richard J.; “The documentation strategy and archival apprisal principles: a different perspective”, Archivaria, 38, 1994 p. 11-36 |
COX 2002 |
COX, Richard J.; “The end of collecting: towards a new purpose for archival appraisal” Archival Science, 2, num. 3-4, 2002, p. 287-309 |
CUMMINGS 2002 |
Cummings, Susan; “Reengineering NARA Records management policies” Comma,International Journal on Archives, 2002 1-2, p. 63-65 |
DUCHARME 1996 |
DUCHARME, Daniel, COUTURE, Carol, “L’evaluation en archivistique, evolution et tendances: etude bibliographique 1980-1995”, Archives, vol 28 (1996-97), p. 59-98 |
DUCHEIN 1997 |
DUCHEIN, MIchel, “Le principe de provenannce et la practiques du tri, du classement et de la descripction en archivistique contemporaine”, Lligall. Revista catalana d’arxivística, 12 1997, p. 87-100 |
FINDLAY 2018 | FINDLAY, Cassie, "Avaluació: un instrument estratègicper a la gestió documental actual", Lligall. Revista catalana d’arxivística 41, 2018 |
HERNÁNDEZ 2002 |
HERNÁNDEZOLIVERA, Luis, MORO, Manuela, “Procedimientos de valoración documental, ACAL, ”, Salamanca 2002, 213p |
HERNANDEZ 2010 | HERNANDEZ OLIVERA, Luis. Del expurgo a la valoración: reflexiones sobre la terminología de valoración y selección de documentos. En: GARCÍA PALACIOS, JOAQUÍN (dir.). La terminología de la archivística. Gijón: Trea, 2010. p 71-88. |
HULL 1981 |
HULLL, Felix. Utilización de Técnicas de muestreo en la conservación de registros: Estudio del RAMP y directrices al respecto, Programa General de Información y UNISIST, París, 1981 |
LA TORRE 2000
|
LA TORRE MERINO, José Luis; MARTIN-PALOMINO, Mercedes, Metodologia para la identificación y valoración de fondos documentales, Madrid, Ministerio de Educación, Cultura y Deporte, 2000, 213 p. |
LÓPEZ 1998
|
LÓPEZ GÓMEZ, Pedro; “Identificación y valoración de documentos en España a partir de 1975”, Analesde Documentación, 1 1998,109 p. |
LÓPEZ 1999 |
LÓPEZ HERNÁNDEZ, Maria Angeles, La selección de documentos:problemas ysoluciones desde una perspectiva metodológica, Carmona:S&C Ediciones, 1999, 171 p. |
RIVAS 2007 |
RIVAS PALÁ, Elena; “Valoración y selección en un sistema archivístico”, Legajos, 10, 2007 |
RODRÍGUEZ 2013 |
RODRÍGUEZ COYA, Fátima. "Las juntas de expurgo en el contexto de la gestión de documentos judiciales". Jornadas Archivando: la valoración documental. León, 7 y 8 de noviembre 2013 |
SERRA 2008 |
SERRA I SERRA, Jordi, Los documentos electrónicos. Que son y cómose tratan, Gijón, editorial Trea, 2008 (Archivos del siglo XXI, 11) |
SOLER, 2009
|
SOLER JIMÉNEZ, Joan; Del bit al logos, preservar documents electrònics a l’administració local Barcelona; Diputació de Barcelona, 2009 (Col·lecció Estudis. Série Recursos culturals, 4). 349 p. |
SUQUET 1996 |
SUQUET I FONTANA, M. Àngels;PÉREZ I PENA, Josep, “Consideracions sobre l’avaluació i tria de les fotografies”. A: Actes de les IV Jornades Antoni Varés, 1996 |
VVAA 2009
|
VVAA; Manual d’Arxvística i gestió documental, Associació d’Arxivers de Catalunya, 2009. 543 p. |
CRUE 2012 |
“La valoración de los documentos electrónicos: estado de la cuestión”. CRUE. Conferencia de Archiveros de Universidades Españolas. Grup de trabajo de documentos electrónicos, 2012 |
VOUTSSAS 2014 |
VOUTSSAS-M, Juan; BARNARD AMOZORRUTIA, Alicia, Glosario de preservación archivística digital. Versión 4.0. Universidad Nacional Autónoma de México, 2014 |
VVAA 2003
|
El refinado arte de la destrucción: la selección de documentos”, Tábula, 6, 2003, 274p
|
Webgrafia
Identificació |
Recurs |
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CNAATD
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CSCDA (MinisterioCultura)
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Metodologia CNAATD |
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InterPares Project |
www.interpares.org/welcome.cfm - Appraisal task force report de InterPares2 - Record/Archives Appraisal in Latin America |
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Comissió Municipal de Barcelona |
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Pais Basc |
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Nova Zelanda |
http://archives.govt.nz/sites/default/files/appraisal_policy_0.pdf |
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ARMA |
http://www.arma.org/r2/how-do-i--/how-to-build-a-retention-schedule |
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Scottish Council on Archives |
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Arxiu Municipal de Roses |
http://www.roses.cat/la-vila/arxiu-municipal/dret-dacces-als-documents-publics |
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Calendaris de conservació |
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Arxiu Municipal de Barcelona |
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Govern de Navarra |
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Ministeri de l’Interior |
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Arxius de l’Estat de Queensland |
http://www.archives.qld.gov.au/Recordkeeping/RetentionDisposal/Pages/GRDS.aspx |
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Registres d’eliminació |
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Ajuntament de Castellbisbal |
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Ajuntament de Terrassa |
www.terrassa.cat/arxiumunicipal Eines d'arxiu: calendari de conservació 1996-2016 |
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Ajuntament de Sant Cugat |
http://dona.santcugat.cat/web/eines-de-larxiu
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Ajuntament de Salt |
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Norma Tècnica d’Interoperabilitat |
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Norma Tècnica de copiat i conversió de documents electrònics |
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Còpia autèntica Generalitat de cat |
http://www20.gencat.cat/docs/governacio/Butlletins/dgpae/11/documents/e-copia.pdf
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There is no specific program for this modul.
Name | Group | Language | Semester | Turn |
---|---|---|---|---|
(TE) Theory | 1 | Catalan | second semester | afternoon |