This version of the course guide is provisional until the period for editing the new course guides ends.

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Classification

Code: 44745 ECTS Credits: 6
2025/2026
Degree Type Year
Archival Studies and Information Governance OB 1

Contact

Name:
Olga Giralt Gallardo
Email:
olga.giralt@uab.cat

Teaching groups languages

You can view this information at the end of this document.


Prerequisites

There is no mandatory prerequisite


Objectives and Contextualisation

This subject deals with one of the basic elements of information management, the classification system, both in relation to its value and its types, strategies to implement corporate classification systems, complementary tools and the relationship with archiving methods. Taking into account the link with everyday reality, associated with knowledge about the classification systems, special emphasis will be placed on the practical part, in order to be able to achieve the basic knowledge and strategies to be able to move forward with the approval and the management of a classification system within an organization, public or private. To learn the pitfalls and tricks necessary for their application, several classification systems will be built in the classroom collaboratively, creating models from the beginning, and taking into account all the factors, external and internal, that participate in its creation, management and maintenance. It will also focus on the importance of process management and functional and sequential analysis for the realization of classification systems. Finally, basic knowledge of project planning will be introduced.


Learning Outcomes

  1. CA11 (Competence) Classify documents, data and information in real archive settings and organisations.
  2. CA12 (Competence) Report the use and management of the classification system in professional settings.
  3. KA18 (Knowledge) Interpret the document classification system for all varieties of information and data.
  4. KA19 (Knowledge) Explain strategies to implement corporate classification systems in any type of organisation.
  5. KA20 (Knowledge) Relate the classification system to business procedures and other archival instruments and an organisation's transparency and access policies.
  6. SA11 (Skill) Apply legislation, regulations and standards for the management and use of documents in public and private archives.
  7. SA13 (Skill) Produce classification charts and supporting tools for application to organisations.
  8. SA14 (Skill) Analyse the documentary structure, functions, needs and requirements of organisations.

Content

Unit 1: Conceptualization

1.1. Classification / arrangement
1.2. What is classification
1.3. What is a classification scheme
1.4. What is a fonds scheme
1.5. Types of schemes
1.6. Levels of classification
1.7. Documentary types

Unit 2: Process theory

2.1. Processes and procedures
2.2. Process management: phases and planning
2.3. Creating a process-procedure sheet
2.4. The classification system in a process-based environment

Unit 3: How to develop a classification system

3.1. Leadership and planning

3.1.1. Objectives, goals and resources
3.1.2. Selling techniques
3.1.3. Planning systems
3.1.4. Change management

3.2. Needs analysis

3.2.1. External context of the organisation
3.2.2. Internal context: vision, mission
3.2.3. Internal documented information
3.2.4. Regulatory requirements
3.2.5. Search and learn

3.3. Structure creation

3.3.1. Identifying functions, activities and processes
3.3.2. Developing the hierarchical structure
3.3.3. Coding

3.4. Development of supporting tools

3.5. Implementation operation

3.5.1. Approval phases
3.5.2. Control tools
3.5.3. Establishing maintenance tools
3.5.4. Establishing communication tools
3.5.5. Assigning responsibilities

3.6. Training

3.7. Evaluation and continuous improvement of the classification system

Unit 4: Filing systems

4.1. Methods

4.2. Applicability

4.2.1. Choosing the method according to the life cycle
4.2.2. Archival processes and the filing method
4.2.3. Filing within the system
4.2.4. Filing of outsiders
4.2.5. Space optimisation and storage control


Activities and Methodology

Title Hours ECTS Learning Outcomes
Type: Directed      
Participatory and interactive classes 46 1.84 CA11, CA12, KA18, KA19, KA20, SA11, SA13, SA14, CA11
Type: Supervised      
Practical work and exercises 35 1.4 CA11, CA12, KA19, SA13, SA14, CA11
Type: Autonomous      
Case study and analysis 15 0.6 CA11, KA18, SA11, SA13, SA14, CA11
Reading texts and articles 10 0.4 KA20, SA11, SA13, SA14, KA20

Thematic development classes will be held that will combine theory and practice in a balanced way. The objective is for students to be able to apply the classification and archiving concepts worked on in the classroom through practical activities, both individual and in groups. These activities will serve as a basis for facing the different evaluation tests. In addition, visits and/or experiences in real professional environments will be organized to learn first-hand the application of the systems in work contexts.

 

Language: The subject will be taught in Catalan.

Annotation: Within the schedule set by the centre or degree programme, 15 minutes of one class will be reserved for students to evaluate their lecturers and their courses or modules through questionnaires.


Assessment

Continous Assessment Activities

Title Weighting Hours ECTS Learning Outcomes
Case study (group work) 45 20 0.8 CA11, CA12, KA19, SA13, SA14
Continuous assessment test 30 14 0.56 CA11, KA18, KA20, SA11, SA13
Guided practical exercises 25 10 0.4 CA11, KA18, SA11, SA13, SA14

CONTINUOUS ASSESSMENT

The assessment system consists of three types of activities that will make up the final grade for the subject. The final grade is distributed as follows:

1. The resolution of a case study (group work) (45% of the final grade)
2. The continuous assessment test (30% of the final grade), which may include practical exercises from the different thematic blocks of the subject.
3. The resolution of practical exercises led by the teacher (25% of the final grade)

To pass the subject, the grade for the resolution of the case study must be equal to or greater than 4/10. The continuous assessment test must also be passed with a value equal to or greater than 5/10.
To pass the subject, the final grade of 5 must be equal to or greater than. The final grade is the result of the sum of the grades obtained in each of the assessable elements presented.
A value of 0 points is assigned to assessment activities that have not been carried out.

SINGLE ASSESSMENT

Students who take the single assessment must take the exam, which will consist of a theoretical part (40%) and two case studies (30% each).

To pass the subject, the final grade of 5/10 must be equal to or exceed.

 

Retake

Students who have taken assessment activities that account for 66.6% (two-thirds) or more of the final grade and who have obtained a weighted average grade equal to or greater than 3.5 will be eligible for retake.

When the final grade is delivered prior to the course minutes, the retake procedure will be communicated in writing. Teaching staff may propose a retake activity for each activity that has been failed or not taken, or they may group several activities into one.


Consideration of “not assessable”

A “not assessable” grade will be assigned when the assessment evidence provided by the student is equivalent, at most, to a quarter of the total grade for the course.


Irregularities in assessment activities

In the event of an irregularity (plagiarism, copying, impersonation, etc.) in an assessment activity, the grade for that assessment activity will be 0. In the event that irregularities occur in several assessment activities, the final grade for the subject will be 0.

 

Use of AI

For this course, the use of Artificial Intelligence (AI) technologies is permitted exclusively for support tasks, such as bibliographic or information searches, text correction, or translations. Students must clearly identify which parts were generated using such technologies, specify the tools employed, and include a critical reflection on how these tools influenced both the process and the final outcome of the activity. Lack of transparency in the use of AI in assessable activities will be considered academic dishonesty and may result in partial or full penalties on the activity's grade, or more severe sanctions in serious cases.


Bibliography

BIBLIOGRAPHY

  • BARBADILLO 2007 BARBADILLO, Javier (2007). "Apuntes de clasificación archivística". Legajos, Cuadernos de investigación archivística y gestión documental [Priego de Córdoba].
  • BARBADILLO 2010 BARBADILLO, Javier (2010). "Clasificaciones y relaciones funcionales de los documentos de archivo". Tabula [Salamanca], núm. 13.
  • CANELA, Montserrat (2003). "Introducció al disseny, la implantació i el manteniment de sistemes de gestió dels documents administratius electrònics". Lligall [Barcelona], núm. 21.
  • CERMENO, Lluís (2019). “El modelo de cuadro de clasificación de la documentación de ayuntamientos y consejos comarcales (QDCAC) y sus complementos”. Consultor de los ayuntamientos y de los juzgados: Revista técnica especializada en administración local y justicia municipal [Madrid], núm. 11, p. 89-98.
  • CRUZ MUNDET, José Ramon (2003). Manual de archivística. 5a edició. Madrid: Fundación Germán Sánchez Ruipérez.
  • CRUZ MUNDET, José Ramon (2006). La gestión de documentos en las organizaciones. Madrid: Ediciones Pirámide.
  • DELGADO 2010 DELGADO, Alejandro (2010). "Sistemas de clasificación en múltiples dimensiones: la experiencia del Archivo Municipal de Cartagena". Tabula [Salamanca], núm. 13.
  • DÍAZ 2010 DÍAZ RODRÍGUEZ, Alfonso (2010). "La clasificación como proceso de gestión de documentos". Tabula [Salamanca], núm. 13.
  • DOMINGO 2009 DOMINGO, Joan (2009). "Els registres generals d'entrada i sortida de documents de les administracions públiques amb relació a la gestió documental". Lligall [Barcelona], núm. 30.
  • FOSCARINI, Fiorella (2010). "La clasificación de documentos basada en funciones". Tabula [Salamanca], núm. 13.
  • GIMÉNEZ, Francesc (2012). Mètode d’Anàlisis dels Fons Patrimonials de Sant Cugat del Vallès: El cas de Can Castanyer. EAE Editorial Academia Espanola.
  • GIMÉNEZ, Francesc (2018). Anàlisi funcional i aplicació pràctica dels requisits de la normativa ISO 30301:2011 en el sistema integrat de gestió de l’Ajuntament de Sant Cugat. Barcelona: Escola d’Administració Pública de Catalunya.
  • GIMÉNEZ, Francesc (2017). “La gestión documental como factor de cambio en los ayuntamientos”. Consultor de los ayuntamientos y de los juzgados: Revista técnica especializada en administración local y justicia municipal [Madrid], núm. 7, p. 993.
  • GIMÉNEZ, Francesc (2022). “Tema 20. El quadre de classificació. Concepte, metodologia d'elaboració i implantació. La classificació dels documents”. Associació de professionals de l'arxivística i la gestió de documents de Catalunya [Barcelona]. En linia a: https://arxivers.com/mon-laboral/temari-oposicions/tema-20-el-quadre-de-classificacio-concepte-metodologia-delaboracio-i-implantacio-la-classificacio-dels-documents/ 
  • GIMÉNEZ, Francesc (2023). “La esencialidad de la evidencia: la gestión documental en la era de la información”. Consultor de los ayuntamientos y de los juzgados: Revista técnica especializada en administración local y justicia municipal [Madrid], núm. Extra 2.
  • HEREDIA, Antonia (2010). "Clasificación, cuadros de clasificación y e-gestión documental". Tabula [Salamanca], núm. 13.
  • HEREDIA, Antonia (2016). "La gestión de los documentos en el corazón el cambio". Tabula [Sevilla], núm. 20
  • ILERBAIG, Juan (2010). "Clasificación de documentos y clasificación en biología". Tabula [Salamanca], núm. 13.
  • MUNDET, José Ramon (2003). Manual de archivística. 5a edició. Madrid: Fundación Germán Sánchez Ruipérez.
  • MUNDET, José Ramon (2006). La gestión de documentos en las organizaciones. Madrid: Ediciones Pirámide.
  • PÁEZ, Mateo A (2016). "La clasificación funcional: definición de un modelo". Tria [Sevilla], núm. 20.
  • PUIG-REY, Antoni; GUIU, Pere; AGRAMUNT, Helena (2008). Circuits administratius. Disseny i millora. València: Associació d'Arxivers Valencians.
  • QUÍLEZ, Julio (2011). "Aproximació a les ontologies. Definició construcció. Aplicacions en el camp de l'arxivística". Lligall [Barcelona-Andorra la Vella], núm. 32.
  • ROBERGE, Michel (1992). La gestió dels documents administratius. Barcelona: Diputació de Barcelona-AAC (traducció al català: Miquel Casademont).
  • SERRA, Jordi (2006) "Com elaborar un quadre de classificació funcional". Material docent de l'assignatura: Sistemes de gestió de la documentació administrativa, Facultat de Biblioteconomia i Documentació, Universitat de Barcelona: 2006. En línia a: http://eprints.rclis.org/9310/
  • SERRA, Jordi; CASELLAS, Montserrat (2007). "Un model d'implantació d'un sistema de gestió documental: el projecte DursiGED". BiD [Barcelona], núm. 18. En línia a: http://www2.ub.edu/bid/consulta_articulos.php?fichero=18serra.htm

 

REGULATIONS AND REFERENCE GUIDELINES
  • UNE-ISO/TR 26122:2008 IN. Información y documentación. Análisis de los procesos de trabajo para la gestión dedocumentos. Madrid: AENOR.
  • UNE-EN ISO 9001:2015. Sistemas de gestión de la calidad. Requisitos (ISO 9001:2015). Madrid: AENOR.
  • UNE-ISO 15489-1:2016. Información y documentación. Gestión de documentos. Parte 1: Conceptos y principios. Madrid: AENOR.
  • UNE-ISO 15489-1:2016. Información y documentación. Gestión de documentos. Parte 2: Directrices. Madrid: AENOR.
  • UNE-ISO 30300:2011. Información y documentación. Sistemas de gestión para los documentos. Fundamentos y vocabulario. Madrid: AENOR.
  • UNE-ISO 30301:2019(+Amd 1:2024). Información y documentación. Sistemas de gestión para los documentos. Requisitos. Madrid: AENOR.
  • DGABMP 2016. Guia del model de Quadre de classificació de la documentació municipal (QDCM): https://cultura.gencat.cat/web/.content/dgpc/arxius_i_gestio_documental/14_Gestio_documental/03_GD_Administracio_Local/01_Suport_administracio_local/01_Model_QdCM/GUIA-del-MODEL-QdCM.pd
  • Resolución de 19 de julio de 2011, de la Secretaría de Estado para la Función Pública, por la que se aprueba la Norma Técnica de Interoperabilidad de Documento Electrónico.
  • Resolución de 28 de junio de 2012, de la Secretaría de Estado de Administraciones Públicas, por la que se aprueba la Norma Técnica de Interoperabilidad de Política de gestión de documentos electrónicos.
  • Llei 10/2001, de 13 de juliol, d’arxius i documents.
  • Llei 19/2014, del 29 de desembre, de transparència, accés a la informació pública i bon govern
  • Decret 8/2021, de 9 de febrer, sobre la transparència i el dret d'accés a la informació pública

Software

No specific software is planned to be used.


Groups and Languages

Name Group Language Semester Turn
(TE) Theory 1 Catalan second semester afternoon