Digital Preservation Systems
Code: 44750 ECTS Credits: 6| Degree | Type | Year |
|---|---|---|
| 4318290 Archival Studies and Information Governance | OB | 2 |
Contact
- Name:
- Raimon Nualart Mercade
- Email:
- raimon.nualart@uab.cat
Teachers
- Juan Jose Bote Vericad
Teaching groups languages
You can view this information at the end of this document.
Prerequisites
Without mandatory requirements
Objectives and Contextualisation
Enable the student to:
- Identify and understand the structure, components, and characteristics of electronic documents, as well as grasp the concept of legality and validity.
- Identify and understand the types and formats of electronic documents and comprehend their specificities.
- Understand the value of electronic signatures and the services related to digital certification and other electronic identification mechanisms.
- Understand the electronic administration services applicable to the management of electronic documents. Identify and analyze the archive function in the context of electronic administration.
- Identify and understand the processes of managing electronic documents and analyze the use of cloud services in their management.
- Understand the concepts of digital preservation, its strategies and techniques to learn how to develop a digital preservation plan.
- Understand in depth the characteristics and functionalities of a digital archive
Learning Outcomes
- CA23 (Competence) Establish an organisation's digital preservation strategy.
- CA24 (Competence) Plan the implementation of e-governance in an organisation.
- KA33 (Knowledge) Cite e-governance concepts, instruments and regulations.
- KA34 (Knowledge) Identify computer applications for information and documentation management in organisations.
- KA35 (Knowledge) Inform about digital preservation policies on the long-term preservation of electronic documents.
- SA26 (Skill) Use the basic concepts of e-governance and digital preservation.
- SA27 (Skill) Use archival standards and requirements, and technological aspects of digital preservation in an organisation.
- SA28 (Skill) Apply different preservation techniques in an organisation.
Content
Unit 1 - Electronic record.
Definition. Components. Characteristics. Types and formats. Issues with electronic records. Archival models in electronic records management. Legal value of electronic records. The electronic record in the NTI.
Unit 2 - Digital certification and electronic signature
Electronic identification and signature systems. Digital certification in the Catalan AAPP. Electronic signature. Electronic signature and certificate policy of the Administration in the NTI.
Unit 3 - Electronic administration
Definition. The rights and duties in e-government. The Catalan model of e-government. Service catalog offered by the Consorci AOC. Open Data and transparency, practical cases.
Unit 4 - Electronic Record Management
The integration of electronic records in the ERMS.The electronic file in the NTI and LPACAP. Record management processes and their specificities in an electronic environment. Record management policy in the NTI. Cloud computing and Records Management System.
Unitat 5 - Digital Preservation
Introduction and basic concepts of digital preservation. Digital preservation strategies and techniques. Risk analysis in digital preservation: national and international scenarios. Digital preservation policies and plans.
Unitat 6 - Digital Archive
Definition. Models of digital Archive. Components and functionalities. Practical applications and tools. Evaluation and certification.
Activities and Methodology
| Title | Hours | ECTS | Learning Outcomes |
|---|---|---|---|
| Type: Directed | |||
| Seminar sessions and sessions in the computer room | 24 | 0.96 | CA23, CA24, KA33, KA34, KA35, SA26, SA27, SA28 |
| on line sessions | 18 | 0.72 | CA23, CA24, KA33, KA34, KA35, SA26, SA27, SA28 |
| Type: Supervised | |||
| Coursework activities and practical work | 28 | 1.12 | CA23, CA24, SA26, SA27, SA28 |
| Type: Autonomous | |||
| Study and analysis of cases. Readings | 30 | 1.2 | KA33, KA34, KA35 |
The teaching methodology will combine the teacher's explanations in the classroom or virtual environment, joint activities for discussion and presentation, individual and group exercises in the classroom, as well as individual exercises outside the classroom, which may be evaluative. This combination of methodologies aims to facilitate the learning of the necessary theoretical concepts to pass the subject, as well as to apply the theory in solving situations and making decisions when dealing with topics and cases related to the subject's curriculum.
The language of instruction for the classes will be Catalan.
Note: 15 minutes of a class will be reserved, within the schedule established by the center/degree, for the students to complete the surveys evaluating the performance of the teaching staff and the evaluation of the subject/module.
Annotation: Within the schedule set by the centre or degree programme, 15 minutes of one class will be reserved for students to evaluate their lecturers and their courses or modules through questionnaires.
Assessment
Continous Assessment Activities
| Title | Weighting | Hours | ECTS | Learning Outcomes |
|---|---|---|---|---|
| Practice Unit 1: web archiving | 25 % | 12.5 | 0.5 | CA23, KA34, KA35, SA27, SA28 |
| Practice Unit 2: identification and digital signature | 25 % | 12.5 | 0.5 | CA24, KA33, KA34, SA26 |
| Practice Unit 5: risk analysis and digital preservation | 25 % | 12.5 | 0.5 | CA23, KA35, SA26, SA27, SA28 |
| Practice Unit 6: digital archive | 25 % | 12.5 | 0.5 | CA24, KA33, KA34, KA35, SA26, SA27, SA28 |
Assessment is continuous. This subject does not have a single evaluation system as a significant part of the course content is highly practical and it does not make sense to have a theoretical exam.
Evaluation activities:
- Practice on web archives (25%)
- Practice with digital certificates and electronic signature, and development of an electronic signature management protocol (25%)
- Practice on risk analysis in a chosen institution (25%)
- Perform a set of functional tests to simulate the operation of an digital archive (25%)
The activities must be submitted within the specified deadlines and will be carried out sequentially as the course progresses.
If a student does not meet the learning requirements, there is a recovery system based on a final theoretical exam.
To participate in the recovery, students must have been previously evaluated in a set of activities that account for at least two-thirds of the total grade.
Bibliography
ALAMILLO, Ignacio (2005). ABC de la signatura electrònica. 1a ed. Barcelona: Entitat Autònoma del Diari Oficial i de Publicacions. 206 p.
BARNARD, Alicia [comp.] (2011). Archivo electrónico. Textos y contextos. 1a ed. Puebla: Benemérita Universidad Autónoma de Puebla. Archivo Histórico Universitario (Serie Formación Archivística)
BEAGRIE, Charles, Digital Preservation Handbook, 2nd Edition, (DPC June 2016): http://www.dpconline.org/handbook
BUSTOS PRETEL, Gerardo [coordinador] (2020). La gestión del documento electrónico. El consultor de los ayuntamientos
BLASCO, José Luís; FABRA, Modesto J. [ed.] (2008). El documento electrónico: aspectos jurídicos, tecnológicos y archivísticos. Castelló: Universitat Jaume I (Estudis jurídics,16).
CAMPOS MARTINEZ, Pilar. Directrius per al tractament de conjunts de dades als arxius. Edició a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2022) (Textos 11): https://arxivers.com/wp-content/uploads/2022/05/textos-11.pdf
Consultor de los ayuntamientos y de los juzgados: Revista técnica especializada en administración local y justicia municipal. Núm. 7, 2017: La gestión documental en la nueva administración digital
CRUZ MUNDET, José Ramón y DÍEZ CARRERA, Carmen (2015). Los costes de la preservación digital permanente. Ediciones Trea
DURANTI, Luciana (2005). La conservación a largo plazo de documentos electrónicos auténticos. Hallazgos del Proyecto InterPARES,. 1a ed. Cartagena: Ayuntamiento de Cartagena.
INTERNATIONAL COUNCIL ON ARCHIVES (2006). Documentos electrónicos: manual para archiveros. Madrid: Ministerio deCultura, Subdirección General de Publicaciones, Información y Documentación. (ICA Study 16)
ISO 14721:2003 Space data and information transfer systems -- Open archival information system -- Reference model
ISO 14721:2012: Space data and information transfer systems -- Open archival information system (OAIS) -- Reference model
ISO 16363:2012 Space data and information transfer systems — Audit and certification of trustworthy digital repositories
ISO 16919:2014. Space data and information transfer systems — Requirements for bodies providing audit and certification of candidate trustworthy digital repositories:
ISO 20652:2006 Space data and information transfer systems — Producer-archive interface — Methodology abstract standard
ISO 20104:2015 Space data and information transfer systems — Producer-Archive Interface Specification (PAIS)
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 1. Presentació general i declaració de principis. Edició it raducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 08): https://arxivers.com/wp-content/uploads/2018/07/Textos-08-Principis-i-requeriments-funcionals.pdf
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 2. Directrius i requeriments funcionals per a sistemes de gestió de documents digitals. Edició i traducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 09): https://arxivers.com/wp-content/uploads/2018/07/Textos-09-Principis-i-requerimernts-funcionals.pdf
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 3. . Directrius i requeriments funcionals per a documents en sistemes de negoci. Edició i traducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 10): https://arxivers.com/wp-content/uploads/2018/07/Textos-10-Principis-i-requeriments-funcionals.pdf
KEEFER, Alice; GALLART, Núria (2007). La preservación de recursos digitales: el reto para las bibliotecas del siglo XXI. 1a ed. Barcelona: Editorial UOC.
Lligall [Barcelona; Associació d’Arxivers – Gestors de Documents de Catalunya], núm. 31 (2011): La preservació digital: de què parlem.
MAYER-SCHÖNBERGER, Viktor; CUKIER, Kenneth (2013). Big Data. La revolución de los datos masivos. 1a ed. Turner Publicaciones SL
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 2 (2003) : El document electrònic.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 9 (2010) : L’e-arxivística en l’e-administració.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 10 (2011) : Interoperabilitat.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 13 (2014) : Transparència
Tabula [Salamanca], núm. 5 (2002): Documentos Electrónicos.
Tabula [Salamanca], núm. 19 (2016): Innovación, participación y diversidad
Tabula [Salamanca], núm. 22 (2019): La gestión de los documentos electrónicos. Normalización y ordenamiento jurídico
SERRA, Jordi (2008). Los documentos electrónicos. Qué son y cómo se tratan. 1a ed. Gijón: Trea. 192 p. (Archivos Siglo XXI)
SOLER, Joan (2008). La preservación de los documentos electrónicos. 1a ed. Barcelona:Editorial UOC. 119 p.
SOLER, Joan (2009) Del bit al logos: Preservar documents electrònics a l’administració local. 1a ed. Barcelona: Diputació de Barcelona . 349 p. (Estudis, Recursos Culturals; 4)
TÉRMENS, Miquel (2013). Preservación Digital. 1a ed. Barcelona: Editorial UOC. 109 p. (El professional de la información; 16)
Software
For online sessions, we will use the Microsoft Teams application.
For practical sessions, although the computers in the computer lab will already be prepared, those who are using their laptops should install the following applications:
Applications for signing and validating electronic records:
- Signador AOC: https://signador.aoc.cat/signador/installNativa
- Autofirma: https://firmaelectronica.gob.es/Home/Descargas.html
- Digital Signature Service (DSS): https://ec.europa.eu/cefdigital/DSS/webapp-demo/home
Language list
| Name | Group | Language | Semester | Turn |
|---|---|---|---|---|
| (TE) Theory | 1 | Catalan | first semester | afternoon |