Digital Preservation Systems
Code: 44750 ECTS Credits: 6| Degree | Type | Year | Semester |
|---|---|---|---|
| 4318290 Archival Studies and Information Governance | OB | 2 | 1 |
Contact
- Name:
- Raimon Nualart Mercade
- Email:
- raimon.nualart@uab.cat
Teaching groups languages
To check the language/s of instruction, you must click on "Methodolody" section of the course guide.
Teachers
- Juan Jose Bote Vericad
Prerequisites
Without mandatory requirements
Objectives and Contextualisation
- Identify and understand the structure, components, and characteristics of electronic records, as well as grasp the concept of legality and validity.
- Identify and familiarize themselves with the typologies and formats of electronic records and comprehend their specificities.
- Learn and become familiar with different systems of identification and electronic signature, as well as the services derived from their use.
- Understand the electronic administration services applicable to electronic document management. Identify and analyze the role of archives within the context of electronic administration.
- Identify and understand the processes involved in managing electronic documents and analyze the use of cloud services in their management.
- Acquire knowledge of digital preservation concepts, including strategies and techniques, and learn how to develop a digital preservation plan.
- Gain an in-depth understanding of the characteristics and functionalities of a digital archive.
Learning Outcomes
- CA23 (Competence) Establish an organisation's digital preservation strategy.
- CA24 (Competence) Plan the implementation of e-governance in an organisation.
- KA33 (Knowledge) Cite e-governance concepts, instruments and regulations.
- KA34 (Knowledge) Identify computer applications for information and documentation management in organisations.
- KA35 (Knowledge) Inform about digital preservation policies on the long-term preservation of electronic documents.
- SA26 (Skill) Use the basic concepts of e-governance and digital preservation.
- SA27 (Skill) Use archival standards and requirements, and technological aspects of digital preservation in an organisation.
- SA28 (Skill) Apply different preservation techniques in an organisation.
Content
Unit 1 - Electronic record.
Definition. Components. Characteristics. Types and formats. Problems of electronic records. Archival models in the management of electronic records. Legal value of electronic records. The electronic record in the NTI.
Unit 2 - Digital certification and electronic signature
Identification and electronic signature systems. Digital certification in the Catalan Public Administration. Electronic signature. Policy of electronic signature and certificates of the Administration in the NTI.
Unit 3 - Electronic administration
Definition. The rights and duties in e-government. The Catalan model of e-government. Catalogue of services offered by the Consorci AOC. Open Data and transparency, practical cases
Unit 4 - Management of electronic records
The integration of electronic records in the RMS.The electronic file in the NTI and LPACAP. Record management processes and their specificities in an electronic environment. Record management policy in the NTI. Cloud computing and Records Management System.
Unitat 5 - Digital Preservation
Introduction and basic concepts of digital preservation. Strategies and techniques for digital preservation. Analysis of risks in digital preservation: national and international scenarios. Policies and plans for digital preservation.
Unitat 6 - Digital Archive
Definition. Models of digital Archive. Components and functionalities. Practical applications and tools. Evaluation and certification.
Methodology
The teaching methodology will combine the teacher's explanations in the classroom or virtual environment, joint activities for discussion and presentation, individual and group exercises in the classroom, as well as individual exercises outside the classroom, which may be evaluative. This combination of methodologies aims to facilitate the learning of the necessary theoretical concepts to pass the subject, as well as to apply the theory in solving situations and making decisions when dealing with topics and cases related to the subject's curriculum.
The language of instruction for the classes will be Catalan.
Annotation: Within the schedule set by the centre or degree programme, 15 minutes of one class will be reserved for students to evaluate their lecturers and their courses or modules through questionnaires.
Activities
| Title | Hours | ECTS | Learning Outcomes |
|---|---|---|---|
| Type: Directed | |||
| Seminar sessions and sessions in the computer room | 20 | 0.8 | CA23, CA24, KA33, KA34, KA35, SA26, SA27, SA28, CA23 |
| on line sessions | 25 | 1 | CA23, CA24, KA33, KA34, KA35, SA26, SA27, SA28, CA23 |
| Type: Supervised | |||
| Coursework activities and practical work | 55 | 2.2 | CA23, KA33, KA35, SA26, SA27, SA28, CA23 |
| Type: Autonomous | |||
| Study and analysis of cases. Readings | 50 | 2 | CA23, CA24, KA33, KA34, KA35, SA26, SA27, SA28, CA23 |
Assessment
This subject does not have a single evaluation system.
Evaluation activities:
- Practice on web archives (25%)
- Practice on risk analysis in a chosen institution (25%)
- Practice with digital certificates and electronic signature, and development of an electronic signature management protocol (25%)
- Perform a set of functional tests to simulate the operation of an digital archive (25%)
The activities must be submitted within the specified deadlines and will be carried out sequentially as the course progresses.
If a student does not meet the learning requirements, there is a recovery system based on a final theoretical exam.
To participate in the recovery, students must have been previously evaluated in a set of activities that account for at least two-thirds of the total grade.
Assessment Activities
| Title | Weighting | Hours | ECTS | Learning Outcomes |
|---|---|---|---|---|
| Practice Unit 1: web archiving | 25 % | 0 | 0 | CA23, KA35, SA27, SA28 |
| Practice Unit 2: identification and digital signature | 25 % | 0 | 0 | CA24, KA33, KA34, SA26, SA28 |
| Practice Unit 5: risk analysis and digital preservation | 25 % | 0 | 0 | CA23, KA35, SA26, SA27, SA28 |
| Practice Unit 6: digital archive | 25 % | 0 | 0 | CA24, KA33, KA34, KA35, SA27, SA28 |
Bibliography
ALAMILLO, Ignacio (2005). ABC de la signatura electrònica. 1a ed. Barcelona: Entitat Autònoma del Diari Oficial i de Publicacions. 206 p.
BARNARD, Alicia [comp.] (2011). Archivo electrónico. Textos y contextos. 1a ed. Puebla: Benemérita Universidad Autónoma de Puebla. Archivo Histórico Universitario (Serie Formación Archivística)
BEAGRIE, Charles, Digital Preservation Handbook, 2nd Edition, (DPC June 2016): http://www.dpconline.org/handbook
BUSTOS PRETEL, Gerardo [coordinador] (2020). La gestión del documento electrónico. El consultor de los ayuntamientos
BLASCO, José Luís; FABRA, Modesto J. [ed.] (2008). El documento electrónico: aspectos jurídicos, tecnológicos y archivísticos. Castelló: Universitat Jaume I (Estudis jurídics,16).
CAMPOS MARTINEZ, Pilar. Directrius per al tractament de conjunts de dades als arxius. Edició a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2022) (Textos 11): https://arxivers.com/wp-content/uploads/2022/05/textos-11.pdf
Consultor de los ayuntamientos y de los juzgados: Revista técnica especializada en administración local y justicia municipal. Núm. 7, 2017: La gestión documental en la nueva administración digital
CRUZ MUNDET, José Ramón y DÍEZ CARRERA, Carmen (2015). Los costes de la preservación digital permanente. Ediciones Trea
DURANTI, Luciana (2005). La conservación a largo plazo de documentos electrónicos auténticos. Hallazgos del Proyecto InterPARES,. 1a ed. Cartagena: Ayuntamiento de Cartagena.
INTERNATIONAL COUNCIL ON ARCHIVES (2006). Documentos electrónicos: manual para archiveros. Madrid: Ministerio deCultura, Subdirección General de Publicaciones, Información y Documentación. (ICA Study 16)
ISO 14721:2003 Space data and information transfer systems -- Open archival information system -- Reference model
ISO 14721:2012: Space data and information transfer systems -- Open archival information system (OAIS) -- Reference model
ISO 16363:2012 Space data and information transfer systems — Audit and certification of trustworthy digital repositories
ISO 16919:2014. Space data and information transfer systems — Requirements for bodies providing audit and certification of candidate trustworthy digital repositories:
ISO 20652:2006 Space data and information transfer systems — Producer-archive interface — Methodology abstract standard
ISO 20104:2015 Space data and information transfer systems — Producer-Archive Interface Specification (PAIS)
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 1. Presentació general i declaració de principis. Edició it raducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 08): https://arxivers.com/wp-content/uploads/2018/07/Textos-08-Principis-i-requeriments-funcionals.pdf
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 2. Directrius i requeriments funcionals per a sistemes de gestió de documents digitals. Edició i traducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 09): https://arxivers.com/wp-content/uploads/2018/07/Textos-09-Principis-i-requerimernts-funcionals.pdf
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 3. . Directrius i requeriments funcionals per a documents en sistemes de negoci. Edició i traducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 10): https://arxivers.com/wp-content/uploads/2018/07/Textos-10-Principis-i-requeriments-funcionals.pdf
KEEFER, Alice; GALLART, Núria (2007). La preservación de recursos digitales: el reto para las bibliotecas del siglo XXI. 1a ed. Barcelona: Editorial UOC.
Lligall [Barcelona; Associació d’Arxivers – Gestors de Documents de Catalunya], núm. 31 (2011): La preservació digital: de què parlem.
MAYER-SCHÖNBERGER, Viktor; CUKIER, Kenneth (2013). Big Data. La revolución de los datos masivos. 1a ed. Turner Publicaciones SL
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 2 (2003) : El document electrònic.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 9 (2010) : L’e-arxivística en l’e-administració.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 10 (2011) : Interoperabilitat.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 13 (2014) : Transparència
Tabula [Salamanca], núm. 5 (2002): Documentos Electrónicos.
Tabula [Salamanca], núm. 19 (2016): Innovación, participación y diversidad
Tabula [Salamanca], núm. 22 (2019): La gestión de los documentos electrónicos. Normalización y ordenamiento jurídico
SERRA, Jordi (2008). Los documentos electrónicos. Qué son y cómo se tratan. 1a ed. Gijón: Trea. 192 p. (Archivos Siglo XXI)
SOLER, Joan (2008). La preservación de los documentos electrónicos. 1a ed. Barcelona:Editorial UOC. 119 p.
SOLER, Joan (2009) Del bit al logos: Preservar documents electrònics a l’administració local. 1a ed. Barcelona: Diputació de Barcelona . 349 p. (Estudis, Recursos Culturals; 4)
TÉRMENS, Miquel (2013). Preservación Digital. 1a ed. Barcelona: Editorial UOC. 109 p. (El professional de la información; 16)
Software
For online sessions, we will use the Microsoft Teams application.
For practical sessions, although the computers in the computer lab will already be prepared, those who are using their laptops should install the following applications:
Applications for signing and validating electronic records:
- Signador AOC: https://signador.aoc.cat/signador/installNativa
- Autofirma: https://firmaelectronica.gob.es/Home/Descargas.html
- Digital Signature Service (DSS): https://ec.europa.eu/cefdigital/DSS/webapp-demo/home