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2020/2021

Management of Archives

Code: 42111 ECTS Credits: 15
Degree Type Year Semester
4312208 Archival and Records Management OB 2 1
The proposed teaching and assessment methodology that appear in the guide may be subject to changes as a result of the restrictions to face-to-face class attendance imposed by the health authorities.

Contact

Name:
Xavier Carmaniu Mainadé
Email:
Xavier.Carmaniu@uab.cat

Use of Languages

Principal working language:
catalan (cat)

Teachers

Antoni Esparó Torras
Iris Bautista Morenilla
Anahí Casadesús de Mingo

Prerequisites

There are no prerequisites

Objectives and Contextualisation

L1. Marqueting and Communication

  • Knowing both the basic concepts and the basic techniques of marketing and communication as well as the latest trends that are being developed in the world of cultural communication in general.
  • Learning to apply all these acquired knowledge about the archives and know how to apply them both from the archives themselves and from the perspective of the independent professional.

L2. Preventive conservation and archival equipment

  • Providing basic knowledge so that the student at the end of the course can identify the materials that make up a document collection, evaluate its conservation status, and determine the treatments and preventive measures to be taken to guarantee its conservation in it future.
  • Providing knowledge about the different aspects that determine the good physical state of a fund, both in its normal storage, and during handling, during the consultation, digitization or exposure. The lines of action to be adopted in a preventive manner are presented and directly in the documents. 

L3. Management techniques for archiving services

Beyond the application of document management and archiving techniques, archiving is configured as a service within organisations and, as such, requires the application of management techniques that make possible services based on efficiency and quality, whether in the public administration or in a private organisation. At the same time, the outsourcing of document management and archiving services by some organizations makes it essential to be able to develop professionally in this context.

The objectives are:

  • Learning and practice designand planning techniques.
  • Learning and practice techniques of management of economic, material and human resources available to optimize their use and improve efficiency.
  • Learning to use appropriate techniques to improve the quality of services.
  • Learning to know the users of archival services and identify their demands.
  • Learning to evaluate the effectiveness, efficiency and quality of services.
  • Learning techniques for introducing changes and improvements in the functioning of archiving services.

Competences

  • Adapt to new situations, showing leadership and initiative abilities.
  • Analyse, synthesise, organise and plan management environments and actions.
  • Carry out team work in interdisciplinary ways.
  • Communicate and justify conclusions clearly and unambiguously to both specialist and non-specialist audiences.
  • Communicate knowledge orally and in writing.
  • Define and evaluate the equipment and conditions of archiving services.
  • Design and implement management systems in archive services.
  • Design and implement plans and develop actions for the cultural promotion and dissemination of archive services and of their documentary collections.
  • Generate innovative and competitive proposals.
  • Recognise the conditions of preservation for each type of documentary support.

Learning Outcomes

  1. Adapt to new situations, showing leadership and initiative abilities.
  2. Analyse, synthesise, organise and plan management environments and actions.
  3. Apply methods of preventive conservation.
  4. Carry out team work in interdisciplinary ways.
  5. Communicate and justify conclusions clearly and unambiguously to both specialist and non-specialist audiences.
  6. Communicate knowledge orally and in writing.
  7. Create prevention and emergency plans.
  8. Design, implement and manage process-management systems in archive centres.
  9. Determine the equipment and the material and human resources in archive centres.
  10. Develop action programmes.
  11. Develop marketing plans.
  12. Develop products for cultural promotion and for the dissemination of archive services.
  13. Generate innovative and competitive proposals.
  14. Identify pathologies affecting documentary media.
  15. Identify the conditions and equipment pertaining to archive services.
  16. Recognise marketing techniques.
  17. Recognise reference norms regarding management quality and excellence.
  18. Recognise the effects of environmental conditions on documentary media.
  19. Recognise the physical and chemical characteristics of documentary media.

Content

L1. Marketing and Communcation 

1. Introduction to marketing

2. The marketing plan

3. The communication plan

4. The communication channels

5. The use of Public Relations as a tool for communication in Archive Institutions

 

L2. Preventive conservation and archival equipment

1. Concepts of conservation and restoration

1.1 The conservation of documents throughout history. Introduction.

1.2 Conservation concepts; preventive conservation, curative conservation, restoration.

 

2. Traditional materials and typologies of documentary heritage

2.1 Documentary supports

2.2 Supported elements

2.3 Document formats

 

3. Intrinsic causes of degradation and more common alterations

3.1 On the parchment support

3.2 On the paper support

 

4. Extrinsic causes of degradation and more common alterations

4.1 On the parchment support

4.2 On the paper support 

 

5. Preventive conservation

5.1 Control of environmental variables

5.2 Pest control

5.3 Maintenance and cleaning

5.4 Manipulation and consultation

 

6. Other supports

6.1 Other supports

6.2 Intrinsic and extrinsic causes of degradation

 

7. Deposit and storage

7.1 Types and characteristics of deposits

7.2 Furniture

7.3 Individual protection systems

 

8. Restoration

8.1 Restoration concept

8.2 Criteria for interventions

8.3 Priorities

8.4 Restoration processes

 

9. Action plans

9.1 Risk assessment

9.2 Prevention

9.3 Preparation

9.4 Recovery

 

L3. Management techniques for archiving services 

1. Management and archiving services

1.1. Introduction to management: definitions and concepts

1.2. Application of management techniques to archiving services: state of play

 

2. Quality and excellence

2.1. The ISO 9000 family of standards

2.2. EFQM's model of business excellence 

2.3. The CAF model of quality management

 

3. Ethics and archives

 

4. Management by objectives and by procedures

4.1. Management by objectives and by procedures

4.2. Identification, sequence and selection of procedures

4.3. The description and documentation of procedures and processes 

4.4. Monitoring and measurement of results

4.5. Risk management

 

5. Equipment, facilities and management of archiving services

5.1. Strategic projects and plans

5.2. The management of archiving services: tools and support instruments

Methodology

.

Activities

Title Hours ECTS Learning Outcomes
Type: Directed      
L1. Interactive classes (online if required) 18 0.72 11, 12, 5, 16
L1. Online Classroom 18 0.72 2, 3, 7, 14, 18, 19
L2. Practical clasroom activities 12 0.48 1, 3, 6, 7, 13, 14, 18, 19, 4
L2. Virtual classroom 8 0.32 3, 7, 9, 10, 15, 14, 18, 19
L2. Visits to archive centres 3 0.12 2, 9
L3. Debates and presentations 12 0.48 2, 6, 9, 8, 10, 15, 17, 4
L3. Master classes 22 0.88 5
Type: Supervised      
L1. Case study projects 40 1.6 11, 12, 5
L2. Realization of work files, on practical activities and visits 18 0.72 2, 3, 6, 7, 14, 18, 19, 4
L3. Individual or group practical work and exercises 19 0.76 1, 2, 6, 5, 4
Type: Autonomous      
L1. Study and analysis of cases chosen by the students 19 0.76 11, 12, 5
L2. Case study and analysis 42 1.68 1, 2, 13
L2. Readings 19 0.76 9, 15, 14, 18, 19
L3. Practical excercises at home 25 1 9, 8, 10, 15
L3. Readings 15 0.6 1, 5, 4

Assessment

L1. Marketing and Communication

If a test is required to recover from the evaluation, a written excercise must be carried out according to the teacher's instructions.

L2. Preventive conservation and archival equipment

If a test is required to recover from the evaluation, a theoretical-practical exam must be carried out.

L3. Management techniques for archiving services

If a test is required to recover from the evaluation, a written excercise must be carried out according to the teacher's instructions. 

Assessment Activities

Title Weighting Hours ECTS Learning Outcomes
L1. Class attendance 10% 10 0.4 11, 12, 5, 16
L1. Evaluation activities 50% 10 0.4 11, 12, 5, 16
L1. Practical exercises 40% 10 0.4 11, 12, 5, 16
L2. Attendance and participation in practical classes 40% 12 0.48 1, 2, 6, 13, 4
L2. Attendance and participation in visits to archive centres 10% 9 0.36 2, 9, 15
L2. Written theory exam 50% 2 0.08 2, 3, 6, 7, 14, 18, 19
L3. Final avaluation activity 50% 12 0.48 1, 2, 6, 9, 8, 10, 15, 5, 17, 4
L3. Practical exercises 40% 20 0.8 1, 9, 8, 10, 15, 5, 17, 4

Bibliography

The bibliography of each formative line of this module will be provided in the first class of the course